Form of Application for Admission

SCHEDULE A.

THE AUSTRALIAN MEDICAL ASSOCIATION

and

THE TASMANIAN BRANCH OF THE AUSTRALIAN

MEDICAL ASSOCIATION.

APPLICATION FOR ELECTION.

To: The Honorary Secretary,

The Tasmanian Branch of the Australian

Medical Association,

2 Gore Street, South Hobart.

I,................................................

(Christian Name) (Surname (Block letters)

a Registered Medical Practitioner, am desirous of being and hereby apply to be elected as a Member of the Tasmanian Branch of the Australian Medical Association and of the Australian Medical Association AND I AGREE, if elected, to abide by the Memorandum and Articles of Association and By-Laws of both of the above Associations and of any Division or other Branch of either Association to which I may at any time belong, and to pay my annual subscriptions to the Australian Medical Association and to the Tasmanian Branch of the Australian Medical Association and further, to observe the principles stated in the Declaration of Geneva, viz.:

"I solemnly pledge myself to consecrate my life to the service of humanity;

I will give to my teachers the respect and gratitude which is their due;

I will practise my profession with conscience and dignity;

the health of my patient will be my first consideration;

I will respect the secrets which are confided in me;

I will maintain, by all the means in my power, the honour and noble traditions of the medical profession;

My colleagues will be my brothers;

I will not permit considerations of religion, nationality,race, party politics or social standing to intervene between my duty and my patient;

I will maintain the utmost respect for human life, from the time of conception; even under threat, I will not use my medical knowledge contrary to the laws of humanity;

I make these promises solemnly, freely and upon my honour."

Signature...........................................

Dated.............19......

QUALIFICATIONS:

Initial Qualification (Date and Place of)...............

Higher Qualification (if any)(Dates and Places of)..............................................................

Previous Membership of B.M.A., if any .................. ( Branch) (Date)

Previous Membership of A.M.A., if any ................... (Branch) (Date)

Home Address................................................................Telephone No..........................

Address of practice or full-time salaried appointment...............................Telephone No..............

Address for The Medical Journal of Australia and Correspondence HOME/PRACTICE (delete as necessary)

Decorations and other Academic Qualifications.....................................................................

Date of Birth ..............................

CERTIFICATE.

(To be signed by two members of the Tasmanian Branch)

We, the undersigned members of the Australian Medical Association hereby certify that the above named............

...........................................is personally known to us, and is a suitable person to be elected a Member of the Tasmanian Branch of the Australian Medical Association and of

the Australian Medical Association..

(i).................................. Signature

(ii)................................. Signature

SCHEDULE AA.

THE TASMANIAN BRANCH OF THE

AUSTRALIAN MEDICAL ASSOCIATION

APPLICATION FOR ADMISSION

AS AN HONORARY STUDENT ASSOCIATE MEMBER.

I, ................................................

(Full Name, Block Letters)

being a Medical Student of the University of Tasmania and in the (fourth) (fifth) (sixth)* year of the Curriculum, am desirous of being, and hereby apply to be elected an Associate Member of the Tasmanian Branch of the Australian Medical Association, and agree, if elected, to conform in all respects to the Articles, By-Laws, Regulations and Rules.

Signature............................

Address............................................................

Telephone No.........................

Date ................................

* Delete those not applicable.

The above Form of Application, on its completion, must be returned to the Honorary Medical Secretary, 2 Gore Street, South Hobart, 7000, Tasmania.

SCHEDULE B.

EXAMINATION OF VOTING PAPERS.

A. FOR OFFICERS OF BRANCH COUNCIL.

(i) At such examination the envelopes addressed to the Honorary Secretary shall first be opened and sorted in alphabetical order. Each name shall then be checked. The smaller envelope shall then be removed and placed in a ballot box. When the foregoing procedure has been completed the voting papers shall be opened and examined.

(ii) The voter shall indicate the order of his preference by numbering the names of the candidates consecutively commencing with the number "1" and any voting paper on which more than one name is left unnumbered shall not be used in the election. When one name is left unnumbered the Honorary Secretary shall insert the number of the name omitted.

(iii) If on the report of the Honorary Secretary or of a scrutineer the President be of the opinion that any voting paper is substantially defective such voting paper shall not be used in the election.

(iv) No ballot paper or declaration other than that officially issued as aforesaid shall be accepted provided that in any case any ballot paper or declaration has been lost or destroyed a duplicate shall be supplied, if time permits, on written application to the Honorary Secretary.

(v) One or more scrutinies shall be made by the Honorary Secretary and scrutineers according to the following rules:

(a) A count shall be made of the first preference votes given for each candidate.

(b) The candidate who has received the largest number of first preference votes shall, if that number constitutes an absolute majority of votes, be elected.

(i) The candidate who has received the fewest first preference votes shall be excluded and each ballot paper counted to him shall be counted to the candidate next in the order of the voter's preference.

(ii) If a candidate then has an absolute majority of votes he shall be elected but if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the fewest votes, and counting each of his ballot papers to the unexcluded candidates next in the order of the voter's preference shall be repeated until one candidate has received an absolute majority of votes, and

(iii) The candidate who has received an absolute majority of votes shall be elected.

(d) If on any count two or more candidates have an equal number of votes and one of them has to be excluded the President shall decide which shall be excluded; and if in the final count two candidates have an equal number of votes the President shall decide by his casting vote which shall be elected.

(e) In this rule "an absolute majority of votes" means a greater number than one-half of the whole number of ballot papers other than informal ballot papers. The casting vote of the President given in pursuance of the last preceding sub-rule shall be included in reckoning an absolute majority of votes.

B. FOR ORDINARY (DIVISIONAL) MEMBERS OF BRANCH COUNCIL.

(i) The first vacancy shall be filled in the manner provided by paragraph (v) above.

(ii) The second vacancy shall be filled in the following manner:

(a) All the ballot papers shall be rearranged under the names of the respective candidates in accordance with the first preference indicated thereon except that each ballot paper on which a first preference for the elected candidate is indicated shall be placed in the parcel of the candidate next in order of the voter's preference.

(b) The ballot papers in the parcel of each candidate shall then be counted.

(c) If a candidate then has an absolute majority of votes he shall be elected but if no candidate then has an absolute majority of votes the scrutiny shall proceed as provided by paragraph (v) (c) above, until one candidate has received an absolute majority of votes. Provided that in the application of paragraph (v) (c) any reference to first preference votes shall be read as a reference to all the votes counted to a candidate in pursuance of this paragraph (ii).

(d) The candidate who has received an absolute majority of votes shall be elected.

(iii) The third vacancy shall be filled in the manner hereinbefore provided as regards the filling of the second vacancy. Provided that a ballot paper on which a first preference for any elected candidate is marked shall be placed in the parcel of the continuing candidates next in order of the voter's preference.

"Continuing candidate" means a candidate not already elected or excluded from the count.

SCHEDULE C - DIVISION RULES

SCHEDULE C

RULES OF THE DIVISIONS OF THE TASMANIAN BRANCH

OF THE AUSTRALIAN MEDICAL ASSOCIATION.

(Subject to By-Laws 2 and 16 of the Branch)

NAME AND AREA.

The Division shall be called "The...................Division of the Tasmanian Branch of the Australian Medical Association".

The area of the Southern Division shall be that area of Tasmania south of a line running east and west through Antill Ponds. The area of the Northern Division shall be that portion of the north eastern area of Tasmania contained by a line running east and west through Antill Ponds and a line running north and south immediately east of Latrobe. The area of the North Western Division shall be that portion of the North Western area of Tasmania contained by a line running east and west through Antill Ponds and a line running north and south immediately east of Latrobe.

MANAGEMENT.

The management of the affairs of the Division shall be vested in the Executive Committee, which shall consist of a Chairman, Vice Chairman, Treasurer, Secretary, and three other Members elected the Annual General Meeting.

ELECTION OF OFFICERS.

The Chairman shall be elected for a term of one year and at the expiration of such term shall be eligible for re-election to the office of Chairman. The Chairman shall take office at the Annual General Meeting of the year of election.

The Vice Chairman shall be elected for a term of one year, and at the expiration of such term shall be eligible for re-election to the office of Vice Chairman.

The Treasurer and Secretary shall be elected for a term of one year, and shall be eligible for re-election.

METHOD OF ELECTION.

The Chairman, Vice-Chairman, Honorary Treasurer and Honorary Secretary, and the other members of the Executive Committee shall be elected by ballot held at the Annual General Meeting in each year.

Any Member may vote personally by ballot at the Annual General Meeting at which such election shall be held, or in the election of Chairman, Vice-Chairman and members of the Executive Committee may record his vote by forwarding to the Honorary Secretary a voting paper as hereinafter provided for. A voting paper shall be supplied to each Member with the notice convening the meeting. The voting paper shall be in the following form:

TASMANIAN BRANCH - AUSTRALIAN MEDICAL ASSOCIATION

...................DIVISION

For the election of......................................……………………………………..

at the ballot to be held on .............................…………………………………..

(List of Candidates)

A B
C D
E F
G H

Note: Strike out all names but (No. ), because the voting paper will be invalid if more or less names are left on it.

This paper must reach the Honorary Secretary at the following address …………………..

before the hour fixed for closing the ballot, namely ......................

After striking out the name or names as directed, the Member shall place the voting paper in the envelope supplied, and place such envelope in a larger envelope, addressed to the Honorary Secretary at his address, and sign his name on the outside of such larger envelope.

The member in charge of the ballot shall, during the hours fixed for the election, open the outside envelope of all votes so received and place the sealed envelopes in the ballot box, and the sealed envelopes shall be opened by the Member in charge of the ballot, when the votes are being counted for the purposes of the election.

Candidates for election to the office of Chairman, and to the office of Vice-Chairman, and to membership of the Executive Committee, shall be nominated in writing, signed by two Members, such nominations to reach the Honorary Secretary twenty-one clear days before the meeting and be accompanied by a written acceptance signed by the candidate.

No member may be nominated for more than one office, nor shall any Member nominated for an office be nominated as a Member of the Executive Committee at any election.

A notice calling for nominations shall be sent out by the Honorary Secretary to all Members not less than twenty-eight days before the date of the Annual General Meeting.

VACANCIES.

Casual vacancies occurring among the Officers or Members of the Executive Committee shall be filled by the Executive Committee, provided that there be no more than two such vacancies at the one time. When more than two such vacancies exist they shall be filled by ballot held at a General Meeting or, if the Chairman directs, by post.

DUTIES OF OFFICERS.

CHAIRMAN

(a) He shall preside as Chairman of all meetings of the Division and of the Executive Committee at which he is present.

(b) He shall advise the Honorary Secretary and the Honorary Treasurer as occasion may require, and generally superintend the conduct of the affairs of the Divisions.

VICE-CHAIRMAN.

In the absence of the Chairman, or during a vacancy in the office of Chairman, the Vice-Chairman shall:

(a) Preside as Chairman of all meetings of the Division and of the Executive Committee at which he is present; and

(b) Generally exercise and perform the duties of the Chairman.

ACTING CHAIRMAN.

At any meeting of the Division or of the Executive Committee from which the Chairman and Vice-Chairman shall be absent, the Members present thereat shall appoint a Chairman for the meeting.

HONORARY SECRETARY.

The Honorary Secretary shall have the following duties and powers, viz.:

(a) To keep a register of Members, showing their full names and addresses and the dates of their enrolment as, and of their ceasing to be, Members.

(b) To record the minutes of the proceedings of the Division and of the Executive Committee.

(c) To send out notices of all meetings of the Division and of the Executive Committee; to conduct the correspondence and to keep a record thereof.

(d) To prepare a draft of the Annual Report for the approval of the Executive Committee.

(e) Generally to conduct the affairs of the Division in accordance with the directions of the Executive Committee and of the Division.

(f) With the concurrence of the Chairman he may, in emergency, take any action that may be deemed to be necessary to conserve the interests of the Division, provided that notification of any such action so taken shall be made to the Members of the Executive Committee forthwith, and to the Members of the Division at the next meeting of the Division.

The Honorary Secretary may obtain clerical assistance with the consent of the Executive Committee.

HONORARY TREASURER.

The Honorary Treasurer shall have the following duties and powers, viz:

(a) To receive from the Honorary Treasurer of the Tasmanian Branch moneys allotted under By-Law 2 (b) and other moneys payable to the Division.

(b) To keep proper accounts of all moneys received and expended on behalf of the Executive Committee.

(c) To prepare a Statement of Receipts and Payments for the year, and submit the same, duly audited by the Auditor, to the Executive Committee.

AUDITOR.

A licensed Auditor shall be appointed each year at the Annual General Meeting.

Any casual vacancy occurring in the position of Auditor shall be filled by the Executive Committee and the Auditor so appointed shall continue to hold the position until the next Annual General Meeting.

THE EXECUTIVE COMMITTEE

DUTIES AND POWERS.

(a) To manage the financial affairs of the Division.

(b) To furnish annually to the Branch Council during the month of February a report of the proceedings during the previous year, a statement of the number of Members and a financial statement in such form as the Branch Council may from time to time prescribe.

(c) To bring before the General Meeting of the Division such matters as may seem desirable and to arrange for the presentation of scientific material at meetings.

(d) To carry out the instructions of the General Meetings.

The quorum of the Executive Committee shall be three.

MEETINGS

ORDINARY GENERAL MEETINGS.

The Ordinary General Meetings of the Division should be held monthly, and not less than seven clear days' notice of every such Meeting shall be given to each Member. The business of an Ordinary General Meeting shall be set forth in the circular convening the Meeting, and shall be:

(a) To transact the routine business of the Division.

(b) To consider questions affecting the honour and interest of the medical profession.

The quorum shall be 15 or 10% of membership whichever is the lowest.

THE ANNUAL GENERAL MEETING.

A meeting, called the Annual General Meeting of the Division, shall be held in the month of February or March in each year, not less than fourteen clear days' notice thereof being given to each Member. The business of the Annual General Meeting shall be:

(a) To elect Officers and the other Members of the Executive Committee.

(b) To receive the Annual Report and the Statement of Receipts and Payments of the Executive Committee.

(c) To transact any business that may be transacted at an Ordinary General Meeting (including the reading and discussion of the addresses or papers, scientific demonstrations, and the presentation of exhibits).

The quorum shall be 15 or 10% of membership whichever is the lowest.

SPECIAL GENERAL MEETING.

A Special General Meeting may be convened at any time by the Chairman and the Honorary Secretary, or by the Executive Committee, and shall be convened by the Honorary Secretary on receipt of a requisition in writing setting out the special business to be considered thereat, and signed by not less than five Members. The business of a Special General Meeting shall be set out in a circular accompanying the notice convening the Meeting. No business shall be dealt with at a Special General Meeting except that which it was specially convened to consider.

Not less than three clear days' notice shall be given of a Special General Meeting.

The quorum shall be 15 or 10% of membership whichever is the lowest.

NOTICES.

A notice convening a meeting shall be deemed to be given when the same is posted or despatched.

ALTERATION OF RULES.

(Subject to By-Law 16 (e).)

No addition shall be made to these Rules and no existing Rules shall be altered or repealed except at an Annual General Meeting or at a Special General Meeting. In either case at least fourteen days' notice of the proposed change must first have been given to every member of the Division specifying the exact words of the proposed addition, alteration or repeal.

VOTING.

Every Member present at an Annual General Meeting, an Ordinary General Meeting, or a Special General meeting, and qualified to vote thereat, may vote in person, except that for the election of Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer and other Members of the Executive Committee, and on such other matters as the Executive Committee may direct, voting shall be by postal vote or personally by ballot.

Every Member present at a Meeting and qualified to vote thereat may vote in person and as proxy for other Members when duly appointed to do so. The instrument appointing a Member as proxy shall be signed by the Member so appointing, whose signature shall be attested by one witness. It shall be valid only for the voting on the particular motion or motions named on it, with any amendments thereto, or formal motions arising in the debate thereon. It shall be deposited with the Honorary Secretary before the Chairman opens the proceedings at the meetings for which it is given.

At all meetings of the Division or of the Executive Committee, in case of equality of votes the Chairman shall have a casting vote as well as his vote as Member.

PROPERTY.

The property of the Division shall be vested in three Trustees, who shall be chosen at an Annual General Meeting, and shall hold office during the pleasure of the Division. It shall be insured against fire, and shall never be divided among the Members or sold for their benefit.

RIGHT OF PUBLICATION.

The Executive Committee, with the author's approval, shall have the right of publishing any paper read before the Division, and the discussion thereon. No paper read before the Division shall be published in the lay press without the direct sanction of the Executive Committee. (By-Laws 16 (c), 56 and 57 refer).

AUTHORS.

Authors and Members who speak in discussions shall have the right of revising proofs.

REPORTS OF PROCEEDINGS.

Reports of proceedings may be sent to any medical paper, but shall not be so furnished for publication except through the Executive Committee.

Meetings of the Division shall be open to medical practitioners only, except by invitation of Executive Committee.

PUBLICATION OF ANNUAL REPORT.

An Annual Report of the proceedings of the Division may be published after the Annual General Meeting and a copy sent to every Member, and occasionally also, to other medical practitioners with a view to interesting them in the work of the Division and inducing them to become Members.

MOTIONS

Notice of a motion to be considered at a future meeting may be given by any Member at a Meeting or in writing to the Honorary Secretary before the notices convening the meeting at which it is to be considered are sent out. Such notice shall contain the terms of the proposed motion in full and shall be included by the Honorary Secretary in the notices convening the meeting.

Except as otherwise provided, motions of which no notice has been given shall be accepted unless notice of motion is demanded by at least one of the Members present.

SCRUTINEERS.

The Scrutineers shall be appointed by the Chairman before a ballot is taken.

SUB-COMMITTEES.

The Division or Executive Committee shall have power to form Sub-Committees.

The Chairman and Honorary Secretary shall be ex officio Members of all Sub-Committees.